Freedom of Information Act (FOIA)
Request Public Records from Glen Oaks Community College
Glen Oaks Community College is committed to transparency, accountability, and providing access to public information.
Under Michigan's Freedom of Information Act (FOIA), members of the public may request to inspect or obtain copies of public records maintained by the college. Certain records may be exempt from disclosure under state or federal law.
Our FOIA Coordinator can help you submit a request and understand the process.
How to Submit a FOIA Request
To request public records from Glen Oaks Community College, send a written request by email to our FOIA Coordinator.
FOIA Coordinator
Diane Zinsmaster
Associate to the President
Glen Oaks Community College
62249 Shimmel Road
Centreville, MI 49032FOIA email: foia@glenoaks.edu
Submit a FOIA Request by Email
When submitting a request:
- Include "FOIA Request" in the email subject line and body.
- Describe the public records you are requesting as clearly as possible.
- Include your contact information so the college can respond.
- Indicate whether you would like copies of the records or prefer to inspect them.
You do not need to complete a specific form to submit a written FOIA request. Requests may also be submitted by mail, fax, or in person. Verbal requests will be documented by the college using its FOIA Request Form.
Glen Oaks Community College responds to FOIA requests within five business days after receiving them, as defined by Michigan law.
The college may:
- Grant your request.
- Deny your request with a written explanation.
- Grant part of your request and deny another part.
- Issue a written notice extending the response period by up to 10 additional business days.
If the requested records are already available on the college's website, you may receive a link to access them at no charge.
For requests submitted by email or fax, the request is considered received one business day after it is sent. Special receipt rules apply to requests delivered to a spam or junk-mail folder.
FOIA Fees and Processing Costs
Some requests may involve processing fees based on the records requested and the work required to provide them.
Allowable charges may include:
- Copying or duplication of records.
- Certain labor costs for locating, reviewing, or preparing records.
- Physical media used to provide electronic records.
- Mailing costs when applicable.
Standard letter- and legal-size paper copies cost no more than $0.10 per sheet.
If the estimated cost exceeds $50, the college requires a deposit equal to 50% of the estimated fee before processing the request. Additional deposit requirements may apply to requesters with qualifying unpaid prior requests.
A $20 fee discount is available to individuals who meet the eligibility requirements and submit an affidavit demonstrating indigence. Certain qualifying nonprofit organizations may also receive a discount.
Fees may also be reduced or waived when disclosure primarily benefits the general public.
For complete information about fees, deposits, and discounts, review the official FOIA Written Public Summary and Guidelines and Procedures below.
Appeals and Your Rights
If your request is denied in whole or in part, you have the right to challenge the decision.
You may submit a written appeal through the Office of the College President or seek judicial review as permitted by Michigan law.
A written appeal must include the word "appeal" and explain why you believe the decision should be reversed.
You may also appeal a processing fee you believe exceeds the amount allowed under Michigan law. Fee appeals must first be submitted through the President's Office.
The official FOIA documents explain the appeals process, applicable deadlines, and available legal remedies.
Frequently Asked Questions
Q: Do I need a form to submit a FOIA request?
A: No. You can submit a written request directly to the FOIA Coordinator at foia@glenoaks.edu. Please include "FOIA Request" in your subject line and clearly describe the records you need.
Q: How long will it take to receive a response?
A: The college generally responds within five business days after a request is considered received. A written extension of up to 10 additional business days may be issued when permitted.
Q: Can I request electronic copies?
A: Yes. You may request records electronically. The college can provide records in a requested electronic format when it has the technological capability to do so.
Q: Will I have to pay for records?
A: Not necessarily. Some requests may be fulfilled without a charge. Allowable processing fees may apply depending on the request. Records already available on the college's website can be accessed at no charge.
Q: Can I inspect public records in person?
A: Yes. The college provides reasonable opportunities to inspect public records during normal business hours, subject to procedures that protect records and college operations.
Q: What if my request is denied?
A: You may submit a written appeal through the Office of the College President or seek judicial review in accordance with Michigan FOIA. The official procedures provide more information about your options.
Need Assistance?
If you have questions about submitting a public records request or need additional information about the FOIA process, contact the college's FOIA Coordinator at foia@glenoaks.edu.